If you are experiencing staff problems and are not sure what your organization’s employee disciplinary procedures are, you’ll want to learn what they are or write some up. If you don’t have a progressive discipline policy in place, your employees may have the upper hand if it comes to termination.
The reason it is so important to have employee procedures in place for discipline is that people are so litigious these days. An employee gets terminated and doesn’t think it is fair so they go to a lawyer. Even if you decide to fight the case and win, it is still a huge headache and costly and takes you away from what you should be doing.
If your disciplinary process are documented properly, your employee write up forms are all filled out, and your employee performance appraisals are all in order… there can be no case. No lawyer would touch a case like that. That’s why documentation is so important. Not only does it help coach an employee that is doing something wrong, it protects good managers from frivolous lawsuits.
There are plenty of sample forms online that you can download for use in your business. The forms are the easy part. Having the discipline to use them is the hard part. Employees that don’t receive job performance evaluations in a timely manner, or on a regular basis are unsure what they’re doing right and what they’re doing wrong.
By the same token, an employee warning notice that is not used won’t protect anybody. One of the many failures of new managers is procrastination. It is easy to suddenly start using employee disciplinary forms when you are fed up with someone and ready to terminate. So within a week’s time, an employee that had no write-ups at all now has three and gets fired.
This an ineffective way to use the forms and leaves you vulnerable to a lawsuit. Being fair with your employees means issuing employee discipline to everyone equally. This protects a good manager and gives the employee a chance to resolve the problem. Disciplinary procedures for employees should always be well considered and thought out prior to taking action as well.
Terminating employees must be done with great care. Giving employees disciplinary procedures that are fair can help to prevent terminations or give you a defense if your employee cannot change their ways.